Ruby Creek Music will issue a contract to the responsible party by email in a PDF file with return instructions. You will have 5 days to print, sign and return the contract to Ruby Creek Music along with a 50% deposit. You may pay the deposit by PayPal or credit card. There is a 3.5% service charge on all credit card payments.
2. How can I hold a band?
The 5 days after your contract is issued is your official “hold” until a 50% deposit is received. Once your deposit is received, the date is confirmed. However, if your deposit is not received within 5 days, it may be reserved to another buyer.
3. Is the deposit refundable?
No, deposits are non-refundable. If cancellation by the Purchaser occurs 90 days or less prior the event date, the full contracted amount is due.
4. How long does the band play?
Typically, the band will perform 3 hours total of music inside a 4 hour time frame. Breaks can be customized to fit your specific schedule.
5. Does the band provide break music?
Yes, we provide recorded music during breaks. You are welcome to provide your own iPod.
6. Are there any additional fees or does sales tax apply?
No, state sales tax does not apply to live performances and there are no other fees. Hotel accommodations and meals may be required on some performances. Your contract will address those specific requirements.
7. Will the band make announcements?
Yes, we will emcee the evening and make any announcements you may have, such as presentation of the bride and groom, wedding party, cake cutting, toasts, departure, etc.
8. Do the bands supply all of their equipment?
Yes, we are 100% self-contained and provide all production elements needed to perform. This includes all instruments (backline), sound, monitors, mics and basic stage lights.
9. Does the band provide a stage? Does the band require a stage?
No, we do not provide staging. It is the responsibility of the Purchaser to provide. However, the bands do not require a stage as long as the performance area is clean, level, dry, covered and protected from all-weather elements.
10. What is the typical stage size or how much room will a band need?
Typically we would perform on a 16’ deep x 18’ wide stage. Your contract will specifically address the recommended stage size for your band.
12. What is the weather policy?
Outdoor Events – We reserve the right to refuse to perform outdoors if there is a high percentage of inclement weather or below 55 degrees Fahrenheit. Inclement weather or the imminent threat thereof rendering outdoor performances impossible, infeasible or unsafe shall be deemed a force majeure event. Rain or shine, the Artist performance area must be protected from all outdoor elements, covered, level, clean and dry.
Outdoor events, in particular those without alternate indoor facilities are risky due to inclement weather conditions and that the Purchaser is prepared to assume responsibility for the risks involved.
For safety purposes, the performers will not be obligated to perform on wet or damp surfaces or under conditions where precipitation poses a safety threat to the musicians, road crew, or their equipment. For health reasons, the Artists will not be obligated to perform in an outdoor environment where the temperature is less than 55 degrees Fahrenheit.
Upon arrival of the Artists, road crew, or equipment, the purchaser will determine where the performers should set up their equipment. Should conditions change or become unacceptable, as defined above, after the Artist have begun to set up, the purchaser is obligated to pay the Artists. The Artists will not begin to set up more than once as they are not obligated to set up a second time.
Should the Presenter decide to utilize an alternative indoor location in anticipation of inclement weather and the inclement weather conditions fail to materialize, the Artists are not obligated to set up the equipment a second time.
The purpose of this clause is to inform the Purchaser of the risk and obligations of sponsoring an outdoor event and to clarify the provisions involved with the primary problems of outdoor events: inclement weather and unsafe staging area.
13. What is a Force Majeure event?
A “Force Majeure Event” is defined as one or more of the following causes which renders performance impossible, impracticable, or unsafe: death, illness of, or injury to Artist or a member of Artist’s immediate family, any of Artist’s musicians, or any of the Artist’s or RAM’s key personnel; theft, loss, destruction, or breakdown of instruments or equipment owned or leased by RAM or Artist; fire; threat(s) or act(s) of terrorism; riot(s) or other form(s) of civil disorder in, around, or near the Performance(s) venue; strike, lockout, or other forms of labor difficulties; any act, order, rule, or regulation of any court, government agency, or public authority; act of God; absence of power or other essential services; failure of technical facilities; failure or delay of transportation not within RAM’s or Artist’s reasonable control; inclement weather; and/or any similar or dissimilar cause beyond the Artist’s, RAM’s or Purchaser’s reasonable control. b.) If a Force Majeure Event occurs, the parties’ respective obligations hereunder will be excused fully, without any additional obligation and each of the parties shall bear its own costs incurred in connection with this Agreement. c.) Notwithstanding the foregoing, if Artist is ready and willing to perform, PURCHASER will pay RAM the full amount of the guarantee set forth in this Agreement.
14. How much power does the band require?
Typically, we will require 3 separate and dedicated 20 amp / 110 volt circuits for our use exclusively. That is one circuit for their backline gear, one circuit for the sound system and one circuit for the lighting system. Some larger bands will require 4 circuits. Your contract will specifically address the power requirements for the band.
t-size: 14px; line-height: 110%; line-weight: bold;">15. When is the balance of the contract due?
The balance of all contracts with local or regional acts are due 10 days prior to your event date.
16. Can the band play longer than 4 hours?
Yes, there is an hourly over-time rate in each specific contract.